Introduction

Hexalogic is a specialist IT staffing firm. This policy explains what personal information we collect from candidates and clients, how we use it, and the choices you have. It applies to our website and to the recruiting services we provide.

By using our site or engaging our services, you agree to the practices described here. If you do not agree, please do not use the site or submit information to us.

Information we collect

From candidates, we collect the details you provide and that recruiting requires — such as your name, contact details, résumé, work history, skills, certifications, and role preferences. From clients, we collect business contact details, hiring requirements, and the information needed to manage our engagement.

When you submit a form on our site — for example a contact, hiring, or job-interest form — we receive the information you enter. We also collect limited technical data, such as your IP address and basic usage analytics, to keep the site secure and functional.

How we use your information

We use your information to match candidates with roles, to fulfil hiring requests from clients, to respond to enquiries, and to administer and improve our services. For candidates, this includes assessing suitability, presenting you to relevant employers with your consent, and keeping you informed about opportunities.

Sharing with clients and employers

A core part of our service is introducing candidates to prospective employers. We share candidate information with a client only where it is relevant to a specific opportunity, and we take reasonable steps to share only what the hiring process requires. We may also share information with trusted service providers who support our operations, and where required by law.

Data retention

We keep personal information only for as long as it is needed to provide our services, maintain candidate and client relationships, and meet our legal and regulatory obligations. When information is no longer required, we securely delete or anonymise it.

Your rights

Depending on your location, you may have the right to access, correct, or delete the personal information we hold about you, to object to or restrict certain processing, and to withdraw consent at any time. To exercise these rights, contact us using the details below and we will respond within the timeframe required by applicable law.

Contact

If you have questions about this policy or how we handle your information, email us at info@hexalogic.org and we will be glad to help.